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Question:
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Can
ContractInsight
handle multi-users accessing
the same database? If so, how do configure ContractInsight to be multi-user on a LAN? |
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Answer:
Yes, all of our software is developed to support
multi-users on a network. To use Contract Management Tracking System in a
multi-user environment refer to the user manual.
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Question:
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Can my
ContractInsight
software be modified to take on
multiple expiration dates. Many of our contracts have insurance certificates
that expire on a different date from the contract expire date. |
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Answer: Yes, both
ContractInsight and Contract Web, will handle unlimited task alerts and
notifications based on key dates. You can add multiple, date-driven "tasks" or
"milestones". The desktop edition has an optional add-on to e-mail the
notifications to the user, however, the enterprise product has it built in.
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Question:
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Does the system track payments
associated with the contracts and POs? I need to track the life of the contract
from negotiation phase to the term of all payments.
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Answer: There is a
transaction module included in the desktop version and enterprise edition. It
tracks income and expense transactions. Note: Contract Insight's transaction
module is not a full financial or accounting system, however, it does track
income and expense transactions for accounting and budgeting purposes.
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Question:
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How can I import and export
data using ContractInsight? |
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Answer: Yes, data can be
imported and exported from Contract Insight.
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Question:
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How can I set up a link to
e-mail a person or persons within the organization when a contract deadline is
near without turning on the software. Example.. I am out the country for the
month and I don't look into my system. Can I set something up where it will
automatically e-mail my subordinates when the time comes? |
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Answer: Our enterprise
contract management software, Contract Insight Enterprise, is designed to do
this. For more information select the Enterprise Edition links above.
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Question:
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How can we create custom
reports for our Contract data?
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Answer: Yes, users can
create custom reports with Contract Insight.
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Question:
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How long does it take to
receive this product after it is ordered |
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Answer: Normally, the same
day. However, you may download a risk-free 30 day trial version at:
download contract management software
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Question:
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Is there a certain type of
scanner which you recommend and what types of files can the system track. |
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Answer: We do not have any
preference as to a scanner type. We implement our systems using HP ScanJet's,
Brother Multi-Function Machines, UMAX, Fijitsu, etc. We do prefer that your
scanning software support an export or "save as" TIFF format and a Multi-Page
TIFF Format. Check with the scanner manufacturer first.
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Question: |
Can documents, images, scanned
contracts, and files be tracked and stored with they system?
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Answer: You can attach and track as many
documents of any file format including: PDF, MS Word, Excel, Power Point, Text,
Rich Text Format, TIff, Images, Bitmaps, JPEGS, MP3, Sound files, voice
recordings, email, and much more.
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Question:
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Is there security so that we
could restrict viewing of certain contracts, for example: can the IT staff can
see their contracts but could not see property mgmt contracts and vice-versa. |
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Answer: For added security
we recommend our Contract Insight Enterprise product. The enterprise edition
enables your employees & users to manage their contract individually. Multiple
users can create and manage Contracts from various locations (all you need is
Internet connection). Each employee has 'view only' rights to Contract
Categories, Contract Status, Vendors, Customers, Locations, Departments, &
Employees.
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Question:
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What are the data elements
(minimum set) that need to be captured from any contract to make a contract
tracking system work for a firm?
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Answer: We recommend that
you enter at least the following data fields: Employee responsible,
Vendor/Client Name, Contract Name/Title, Start Date, End Date, Days to be
notified before the end of the contract, pricing information and more.
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Question:
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What kind of database does your
application use? What about your web version? |
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Answer: We offer two
versions of our Contract Management Software:
1. Contract Insight desktop edition is a client/server version. It uses MS
Access as the database.
2. Contract Insight Enterprise edition: web-enabled contract management system
with more advanced workflow tasks and contract features. It uses Microsoft SQL
Server.
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Question:
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Why does the Contract System
prompt me for a password even after I purchased it? |
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Answer: Since we stand
behind our products, we enable our customers to download a 30-day trial version
of our software. The trial version is the full version with sample records
entered. After 30 days, the system will prompt the user for a password license
key. When the software is purchase we will assign you a password and you can
continue to use the version you downloaded from the web. The password acts as a
license key to protect us against software piracy.
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