Contract Management Software

Features at a glance

Contract Insight, Contract Management Software is an enterprise contract management software solution.  It is a robust and scalable contract management software solution designed with larger enterprises in mind.  It is based on years of industry research, development, and customer feedback.  It is built upon the latest web-enabled technologies so it can be deployed faster, supported easier, and reduces your total cost of ownership.

Manage Contracts and Committals

• End-to-End, Enterprise, Web-based Contract Management Software Solution
• Manage any type of contract, agreement, patent, material transfer agreement, intellectual property agreement, software license agreement, lease, and license including Revenue Contract, Expense Contract, Master/Sub Contract, Milestone, action items and more.
• Includes contract creation and contract templates that are reusable for ease-of-use.
• Quickly Create and Access Contracts from a Web Browser and / or your PDA web phone.
• User defined contract templates and contract creation with field merging
• Contract Managers, Project Managers, and key decision makers can access contract data from any web-browser.
• Link and Associate Contracts together for master and sub-contracts
• Centralize and track Contracts according to your standard codes, categories, departments, locations, and more
• Track Contract Work Flow and approval status
• Easily renew contracts with a click of the mouse and link to previous versions to retain history
• Used to help meet contract compliance, audits, and governance, such as Sarbanes Oxley (SOX), ISO, and State and Federal Regulations.
• Used by leading fortune 500 companies and trusted by over 390 organizations including the United States Military
• Link and Associate Contracts
• Online user manuals, online e-learning videos, demos, and help system

Provides advanced E-mail Alerts, Calendar Alerts, and Workflow Tasks

• Provides e-mail notifications for contracts, tasks, milestones, action items, and payments. 
• Users are kept up-to-date via our advance notification system; automatic reminders are sent to key stakeholders
• Manage Sub Tasks and Milestones within each Contract
• Assign Employee Responsibility to track workflow
• Track payments and payment notifications
• Create simple tasks, recurring tasks, and escalating tasks
• Easily manage contracts & tasks from configurable dashboards
• Create global and pre-defined tasks by Contract Type, Department, and status change for workflow
• Track Checklists and Milestones
• Calendaring alerts with exporting of Calendar to MS Outlook and vCalendaring systems

Track key Vendor, Customer and Contract Information

• Tracks Vendor Information; Score vendors and measure the performance of contractors
• Supports Vendor Login to request new contracts review notes, and upload documents.
• Tracks Employee Information & Vendor Risk Management
• Streamlines contract negotiation
• Track unlimited notes and comments
• Accepts external contract requests over the web
• Collect Contract Data via the Web
• Import and Export Vendor, Customer, and supplier data

Configurable via Custom User-Defined Fields

• Create user-defined fields on the Contract screen, Vendor screen, Employee screen, Financials screen, Tasks screens
• User-definable drop down box fields
• User-definable text entry fields (single line boxes and large text boxes)
• User-definable date fields
• User-definable money and currency fields
• User-definable number and decimal fields
• All fields can have a default values, on-screen validation, set to be required, can be re-ordered, includes user-definable help pop up text (mouse over support), and can be assigned based on Contract Types
• All user-defined fields and system fields are searchable and can be reported off of

Attached, Scan, and Track Documents

• Attach and track contract documents, work orders, task orders and other contract documents and files
• Attached scanned documents, Word documents, Excel, E-mails, Text Documents, PDF, TIF files, and any other file format
• All text documents include full-text searching
• Track document with document notes, track history, change and version tracking

Track Contract Pricing, Budgeting, and Financial Transactions

• Track contract costs and pricing information
• Track income and expense transactions and compare it against budget amounts.
• Track procurement related information

Searching and Reporting

• Report off of any field using Contract Insight's ad-hoc report builder and query tool
• Open Database for system integration
• Full text searching of all data fields (including user-defined fields)
• Report off of any field using Contract Insight's ad-hoc report builder and query tool
• Open Database for system integration
• Full text searching of all data fields (including user-defined fields)
• Open Database for system integration
• Ad-hoc query, custom reporting tools and analysis included
• Schedule ad-hoc report views to be e-mailed
• Design full and customizable report with Insight Report Builder
• Link and Associate Contracts together for master and sub-contracts
• Set key dates within each contract

Multi-level security

• Create administrators, end-users, read only access, and group access to your organization's contracts
• Secure contracts individually or by department/division
• Assign Contracts from one employee to another (with bulk transfers)

Advanced Technology

• Built using Microsoft's latest .NET C-Sharp web programming language which means faster screen loads and more stable system and more secured application
• Leverages Microsoft's SQL Server Database to store and retrieve data faster and more reliable
• Integrate security with Active Directory
• End-users access the system from a modern web browser such as Internet Explorer Integrate (or your web enabled phone) with your back office systems via database integration, web services, and data synchronizations
• Select from a SaaS (hosted service) or deployed on your organization's servers (behind the firewall) deployment options. CobbleStone offers a fully secured and redundant CISCO network for our hosted clients or for larger clients, Contract Insight can be deployed on your organization's servers.

Learn why so many leading companies select Contract Insight by contacting us today.

Telephone: 1-866-330-0056

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What Clients Have to say:

"The Cobblestone Software is excellent for us. The system allows us to track our expense ($16 million process yearly). The system allows us to schedule email notification to vendors and end users at designated time. Cobblestone provides excellent call back response..."
- Fred Watt, City of Houston

"Cobblestone is working great for us."
-Valley National Bank